As a labour hire provider, you can submit accurate and instant timesheet data to clients that matches approved orders, for fast reconciliation and easier payments.
Orders can be created uniquely for each worker or an entire crew. Job allocation then keeps it simple for the guys on the ground. They only see the work allocated to them and creating dockets is a breeze. A simple notification and accept/reject process ensures the right people will be in the right place at the right time.
Daily dockets can be as easy as recording your Start/Finish/Break times and total worked hours. Or the templates can be extended to include pre-start checklists, fitness for work statements or other information to manage the team. One timesheet per day means the daily costs appear on the project live, and you are not chasing missing or incomplete timesheets on a Monday morning to try to do payroll.
If individual daily dockets don’t work for you, no problem. Docketbook’s docket templates can be configured as crew dockets, where a supervisor completes the timesheet on behalf of his crew or even as weekly dockets where the worker adds their times for each day.
Either way, every line item added is timestamped and audit logged, ensuring that every docket is grounded in trust.
In construction, timesheets serve two masters, paying and getting paid. In both cases, accurate source data that can be reconciled to the invoice is critical. Whilst the final invoice may include surcharges and overtime rates, the invoices shared via Docketbook include linked dockets and total hours, making reconciliation transparent and straightforward.
Speak to our product experts about your unique construction administration challenges, and see how we can help.
Looking to grow their footprint in the East Coast construction Market, Admiral Labour Hire needed to find a solution that enabled them to scale without the administrative overhead.
“We’re an agile company,” says Admiral’s Josh Hall, “so wanted to avoid bureaucracy an minimise manual processing. Docketbook has enabled us to do that.
Each day work is allocated to the labourers and they confirm their attendance at site. The docket assigned by the supervisor, either at site or remotely on their own device.
Back in the office, the signing status is visible and supervisors can be followed up where dockets remain outstanding. Invoicing is streamlined with docket data flowing directly into Xero to generate the invoices, and payroll is managed by pulling the timesheet data into integrated Excel reports, checking for errors then pushing it via Upsheets into the Xero payroll platform.
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Discover answers to frequently asked questions about Docketbook
Yes. Approved timesheet data flows into Xero or MYOB for invoicing, and into Excel for payroll processing, which reduces double handling of Monday's timesheets.
Yes. Smart Docket rules turn start, finish and break times into the right mix of ordinary time, overtime and allowances for each order, so billing matches the contract.
Daily dockets with start, finish and break times; crew dockets, where a supervisor completes one docket for the team; and weekly dockets, where a worker enters each day's times. Templates can also include pre-start checklists and fitness-for-work statements.
With a timesheet the client signs on the day. Each Docketbook timesheet is time-stamped, audit-logged and matched to an approved order, so the hours on the invoice are the hours the client already approved. Better still, the times are interpreted to give a commercially accurate, ready to invoice docket, every single day.
